Application Procedure from Japan

There are two ways to apply for AOTS training. This is an explanation of how to apply for AOTS Training by host company in Japan((1)). If the application is by sending company from outside Japan((2)), please refer to "Application Procedure from Overseas Countries".
Specialized technical training will only be accepted through application from a Japanese host company.

From application to arrival in Japan

How to Apply

Making a training course reservation

Making a reservation for the General Orientation Course

(1)	Once the details of the training plan have been determined, please reserve in advance by fax using the Reservation Form(Excel File 48KB) / Reservation Form for Chinese applicants(Excel File 48KB) including such details as the nationality and number of trainees, the duration of the training course, etc. The qualifications and conditions differ for each type of General Orientation Course, so please refer to the Outline of Types of General Orientation Courses.
(2)	General orientation courses that have the same start dates, are of the same type (J13W, J6W, A9D or 9D) and use the same language should be made on a single application form, with applications to be submitted at least four months before the start of the course. AOTS will continue to accept applications after that date depending on the circumstances, for example, in the event that the places available on the course have yet to be filled.
(3)	Upon adjusting and determining the country, number of trainees and the arrival date in Japan, following receipt of the Reservation Form, AOTS will fax a Reservation Acceptance Form for confirmation purposes to the host company around four months prior to the beginning of the course.
(4)	As a general rule, applications that conform to the standards set by AOTS will be accepted in sequence from four months prior to the beginning of the course, but if there is an excessive bias in terms of the country, number of trainees or field of training, AOTS will adjust the composition of the course.

Making a reservation for the Management Training Course

(1)	The application opening and closing dates for each course are specified in the Management Training Courses.
(2)	The participation qualifications for the Management Training Course differ according to the course. Please check the intended participants of the course and send a Reservation Form(Excel File 48KB) / Reservation Form for Chinese applicants(Excel File 48KB) with the Enquiry into Trainee's Personal Record and Training Contract(Excel File 59KB) by fax before the closing date of application for the training course concerned. AOTS will continue to accept applications after that date depending on the circumstances, for example, in the event that the places available on the course have yet to be filled.
(3)	After considering the participation qualifications, AOTS will fax an Application Acceptance Form to the host company. AOTS reserves the right to limit the number of participants dispatched from/to each company in the event that AOTS receives a large number of applications for a particular course.
(4)	It is possible to apply directly to AOTS from overseas countries for participation in the Management Training Course. Please contact Scholasip Administration Group <Scholarship Processing> (Tel: 81-3-3888-8214) for further details.
* Please note that AOTS will continue to accept applications for the General Orientation Course and the Management Training Course within four months of the start of the course depending on the circumstances, for example, in the event that the places available on the course have yet to be filled, so please contact AOTS to check availability.

Submitting the Reservation Form

Please contact the Scholasip Administration Group <Scholarship Administration>, if you have any inquiries regarding the application.

Tel: 81-3-3888-8221 Fax: 81-3-3888-8242

Applications

Once the Reservation Acceptance Form has arrived, please submit the following documents to AOTS:

Documents to be submitted (1-7 should be submitted in the format prescribed by AOTS)

<Basic documents required for the training application>
(1)	About the Handling of Personal Information Concerning Host Companies(Word File 36KB)-- (to be completed by the host company)
(2)	About the Handling of Personal Information Concerning Trainee (Japanese)(Word File 52KB) About the Handling of Personal Information Concerning Trainee (English)(Word File 61KB) About the Handling of Personal Information Concerning Trainee (Chinese)(PDF File 138KB)-- (to be completed by the trainee)
(3)	Official application form(Excel File 153KB) (including two copies of an applicant's photo (3.5 cm x 3 cm) -- (to be completed by the host company)
(4)	Enquiry into Trainee's Personal Record and Training Contract(Excel File 59KB) -- (to be completed by the trainee and the sending company)
(5)	Medical Certificate(Excel File 30KB)-- (to be completed by a medical institution) If the total training period is 30 days or less, a Medical Check Sheet is acceptable instead of a Medical Certificate.
(6)	Training Schedule (detailed)(Excel File 38KB)
	Training Schedule for Chinese applicants (detailed)(Excel File 90KB) -- (to be completed by the host company)
(7)	Consent Form of Overseas Travel Insurance(PDF File 95KB)
	The aforementioned forms to be submitted can be downloaded from the AOTS homepage

<Supplementary documentation>
(8)	Memorandum regarding the burden of expenses (if part of the expenses are to be borne by the sending company)
(9)	Overview of the company, company history, statement of accounts for the most recent fiscal period and transcription of the company registration (These documents are to be submitted by companies that are going through the AOTS system for the first time. The company's financial report can be submitted in place of the company's history, statement of accounts and registration details.)
(10)	Others ·Joint venture contract, ·technological assistance contract, etc. ·ID()copy : In the case of Chinese applicants

Note: 1	AOTS does not return the application documents, so please make copies for your reference.
Note: 2	AOTS may revise the application form every year, so please download and use the newest version for applications from this homepage.

Submission period

The application documents will be presented to the AOTS Screening Committee. In light of visa issuing and related procedures that will be needed in order for the trainee to participate in the course, please submit the documents around two months before the start of the course.

Submitting the application documents

Please contact the Scholasip Administration Group <Scholarship Administration>, if there are any inquiries regarding the application documentation.

Tel: 81-3-3888-8221 Fax: 81-3-3888-8242