Travel to Japan


| Passports, Visas, Quarantine | Travel to Japan |

The information mentioned below is applicable to the participants of the AOTS management training programs under the direct application scheme.

Purchase of Air Ticket:

After receiving the Invitation Documents, please purchase a round-trip air ticket, for which there are no restrictions pertaining to boarding class. AOTS recommends participants to choose a day flight so that they will arrive at the airport as early as possible; otherwise, no public transportation will be available. However, there is a rule concerning arrival and departure dates which is as follows:

  1. Participants should arrive in Japan on the day before the commencement of the program and depart on the day after the closing day of the program or the nearest days to be allowed by the flight schedule within two days before and/or after the program.
  2. Participants should not arrange any private schedule while they stay in Japan, and can not extend the number of days they stay in Japan for private purposes before/after training program.

Before departure to Japan:

Participants are requested to do two things:

  1. Confirm the return flight by himself/herself. The training program will be intensive, so there will be no time to do this during the course.
  2. Send the Acceptance of Conditions form by facsimile so that AOTS can confirm his/her flight schedule and arrange his/her accommodation.

Reimbursement of Airfare:

The participant's airfare is subsidized by the Japanese government up to the AOTS's standard airfare limits, under the conditions described below. If any participant fails to submit an official receipt duly issued by the relevant airline company or travel agent, the participant will not receive any subsidy towards his/her airfare.

  1. At the time of application, the participant needs to apply for the airfare subsidy by ticking the airfare subsidy column in the Application Form.
  2. During the training program in Japan, the participant should present to AOTS his/her air ticket and submit an official receipt for the air ticket for reimbursement.

Official Receipt

  1. AOTS can only accept official receipts duly issued by the issuer in which a breakdown of the total airfare is explicitly described, such as airfare, tax (the departure tax, airport tax and other taxes indispensable to the usual flight route as defined by IATA) and commission. It should also contain the name of the issuer's representative, address, telephone number and facsimile number.
  2. Neither Invoice nor Calculation Sheet will be accepted as the receipt. However, an Invoice/Calculation Sheet using the letter-head of the air ticket issuer stating the word "Received" or "Paid" and including the signature of the air ticket issuer may be accepted.
  3. In the case that the air ticket issuer and the receipt issuer are different, participants are requested to submit a letter of explanation.